Privacy Policy

POWER Website Privacy Statement

This privacy statement discloses the privacy practices for the POWER Study website. The POWER Study is a multi-year project which is a collaborative relationship between St. Michael’s Hospital and the Institute for Clinical Evaluative Sciences (ICES), both based in Toronto, Ontario, and is funded by ECHO: Improving Women’s Health in Ontario, an agency of the Ontario Ministry of Health and Long-Term Care.

The POWER Study wants to ensure your utmost confidence in how information collected on this website will be used. The POWER Study promotes the use of fair information practices on the Internet.

The POWER Study wants to demonstrate its commitment to your privacy by disclosing its information practices and having its privacy practices reviewed by all visitors to the site. This privacy statement describes how:

• The POWER Study gathers the information
• The POWER Study uses the information
• Your information is kept in confidence

Should any changes to the privacy statement take place, the date of the policy will be revised to reflect the date of the most recent version.

This statement also describes with whom the information is shared, and the rules which govern how long personally identifiable information is retained. If you feel that the POWER Study is not following this posted privacy statement, please email us.

Information Collection and Use
The POWER Study is the sole owner of the materials contained on this site. We will not sell, share or rent this information to others in ways different from what is disclosed in this statement. The POWER Study collects information from users at different points on our website.

POWER Newsletter and e-mail updates
To subscribe to receive the POWER Newsletter and e-mail updates, we ask for your e-mail address. This information is used for the distribution of newsletters and updates. This information is securely stored and website administrator access is password protected. Email addresses are not exposed by the system.

POWER Website Readership Surveys
Our website asks you to complete an online survey when you click to view any of the POWER report chapters. Participation in this survey is completely voluntary. Survey information will be used for the purpose of helping the POWER team to better understand and address the interests and needs of our readers.

Registration for posting comments on the POWER website Forum
Anonymous users have access to specific areas of the website, including the “view comments” section of the POWER website forum. To post comments on the website forum, users are required to register for a free account. This requires the creation of a username, password and a valid, unique e-mail address. This information is collected and securely stored. It is used for the purposes of user authentication. Comments posted on the POWER website forum are for the purposes of the interchange of ideas and information. POWER will moderate the discussion posted on the forum to ensure that comments are appropriate for public viewing. POWER will post users comments solely for the use of the forum discussion. Posted comments will not be used for other purposes without the permission of the user.

Contact Forms
The website has a contact form that asks for personal information in the form of e-mail address only. The information is not stored in a database. It is placed into the body of the associated e-mail and used to provide us with information so we may follow-up on your information request.

Registration as a POWER Team Member/Collection of POWER Team Personal Information
POWER team member users are required to register to access the “POWER Team Members” section of the website. This requires the creation of a username, password and a valid, unique e-mail address. This information is collected and securely stored. Researchers are also requested to provide their own demographic and research affiliation information for viewing by the general public. By providing this information, researchers also provide POWER with the permission to make this information available to the general public. E-mail addresses are not exposed by the system. Passwords are stored in an encrypted format in the database. Website administrator access is password protected.

Third Party Tracking Software
The POWER Study uses Google Analytics to help log and analyze our website traffic.

All visitors to our Web site
POWER collects statistical information on visits to specific pages and the frequency of these visits. This information is analyzed to help us develop content that responds to the interests of our site visitors. We also note the type and version of browsers that are used, to ensure that our site is technically accessible.

Log Files
We use IP addresses to analyze trends, administer the site, track visitors’ movements on the site, or gather broad demographic information for aggregate use. We use anonymous tracking mechanisms only. To the extent that our web server may collect IP addresses, that information is used only for the operation and security of our website and cannot identify a specific person directly.

Cookies and Session Variables
The POWER Study website uses cookies and session variables for user authentication. We also use cookies to help improve the content within our site by helping us understand how visitors use and how many times the same visitor will revisit our site.

We reserve the right to share aggregated demographic information with various partners of the POWER Study. This information is not linked to any personal information that can identify an individual.

Links and Intermediaries
This website contains links to other sites. Please be aware that the POWER Study is not responsible for the privacy practices of these sites. We encourage our website visitors to be aware and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by this website. However, intermediaries such as Internet Service Providers may make a record of your visit and log information to assist them in operating their businesses. In the unlikely event of an investigation, a law enforcement agency or other government agency may exercise its legal right to inspect logs of the POWER Study’s Internet Service Provider. Finally, this site does not provide facilities for secure transmission of information across the Internet. Users should be aware that there are privacy risks inherent in transmitting information across the Internet.

Correction / Updating / Removal / Retention of Personal Information
If your personal information changes such as your e-mail address, the option exists to correct or remove this personal data from our database. Otherwise, we may retain your data as long as it is useful for its identified purposes.

Notification of Changes
If we decide to change this privacy statement, we will post notice of those changes on our website. If at any point the POWER Study chooses to use personally identifiable information in a manner different from that stated at the time it was collected, users will be notified by e-mail and have a choice if the POWER Study may use their information. Failing such notification, the POWER Study will use information in the manner described by the privacy statement in effect at the time the information was collected.

April 2009